Project Administrator

Job Description

POSITION SUMMARY

The Administrator provides administrative support for the region including Financial Closing of Sales Orders and Month-end Reporting. This position reports to the Business Controller.

RESPONSIBILITIES:

• Process goods movements, progress billings, customer invoicing, Coding Account Payables, and Completing Sales Order Closing within SAP. Ensure accuracy of information, compliance with policies, and appropriate approvals have been obtained where required. Resolve discrepancies as required.
• Collect past due accounts receivables. Follow up as necessary to ensure acceptable payment arrangements are made and payment is received in the appropriate time frame.
• Ensure the Company Credit Policy is adhered to. Any exceptions must have Company Senior Management approval.
• Ensure that documentation is supplied to customers as per the terms and conditions of the job contracts.
• Answer incoming phone calls promptly and professionally, ensuring proper response to customer needs and follow up as necessary.
• Maintain job and customer files in accordance with established procedures including Statutory Declaration, Contract Signatures, Contract Execution, Contract Filing and Uploading.
• Provide clerical support for the personnel within the region (Sales & Project Managers) as required. Support any special projects as requested.
• Oversee and manage orders for all non-job-related costs for supplies, materials, and miscellaneous equipment. Indirect costs must be approved by the correct level of management prior to purchasing.
• Maintain and manage safety, customer tax documentation, and D&B Reports.
• Generate system reports as required. Abide by posting deadlines and month end data entry deadlines to ensure accuracy of these reports.

Participate in regional meetings as requested and be prepared to discuss the following:

• Collection issues and Project Management
• Administrative problems and issues
• Timely invoicing of projects
• Responsible for year-end closing in accordance with Company timetable.
• Perform other duties as assigned.

Qualifications

REQUIRED SKILLS & COMPETENCIES:

• Must have excellent interpersonal skills, be well organized, able to prioritize and capable of handling a busy workload with multiple tasks.
• Must be able to work with minimal supervision.
• Advanced skills in Microsoft Office, especially in Excel.
• Expert communication skills

EDUCATION & EXPERIENCE:

• A college degree in Accounting or Business Administration preferred. Related experience may be considered.

• Minimum 5 years of relevant experience in accounting, finance, business administration, or a related field.

• Experience with SAP (ERP system) is preferable.

Additional Information

What we’re offering in-return:

• RRSP Match
• Standard Benefits (Dental, Vision, and Medical)
• Paid Holidays/Vacation
• Personal Emergency Leaves
• Learning Development Programs
• Flexible Hours
• Short & Long term Disability Plans

"How to Reach Us"

If you don't meet the desired criteria 100% and your resume looks like an experiment? Don't worry! Life experience is also important, so show us what you can do.

Please send us your meaningful application documents online.

Grow your career with Konecranes and discover exciting opportunities while doing the work you love!

Konecranes moves what matters. Konecranes is a global leader in material handling solutions, serving a broad range of customers across multiple industries. We consistently set the industry benchmark, from everyday improvements to the breakthroughs at moments that matter most, because we know we can always find a safer, more productive and sustainable way. That's why, with 16 000+ professionals in over 50 countries, we are trusted every day to lift, handle and move what the world needs.

Konecranes is committed to ensuring that all employees and job applicants are treated fairly in an environment which is free from any form of discrimination. We are an Equal Opportunity Employer - Minorities/Women/Protected Veterans/Disabled/Other Protected Category.

Konecranes, Inc. and its affiliates will not accept resumes from external recruiters or agencies without a Service Agreement and Agency Portal submission. Any resumes sent without a Service Agreement and Agency Portal submission with Konecranes, Inc. are void of any fees and free for internal use. Applicable Konecranes data protection obligations are the responsibility of the agency.